Vendor Information

Getting Started as a Vendor

Ranger College values strong partnerships with vendors who support our mission and serve our students, employees, and communities. We are committed to conducting business in a fair, transparent, and efficient manner while ensuring compliance with all applicable state and institutional requirements.

This section provides important information for vendors interested in working with Ranger College, including required documentation, purchasing procedures, and payment guidelines.

What You Will Need

Vendors are expected to submit the following and follow established processes to ensure timely processing and payment:

  • A completed W-9 form
  • Required vendor documentation
  • Compliance with Ranger College purchasing procedures

We appreciate your partnership and look forward to working with you!

 

To be set up as a vendor, the following items are required:

  • Completed W-9 Form
    Required for vendor setup and payment processing
  • Conflict of Interest Form (if applicable)
    Ensures compliance with state ethics requirements
  • Tax Exemption Acknowledgment
    Vendors must accept Ranger College’s tax-exempt status where applicable

Vendors should provide all required documentation prior to any purchase or service to ensure timely processing.

All purchases made by Ranger College must follow an approved purchasing process to ensure compliance and proper financial management.

Purchasing Requirements

  • Purchases must be initiated through an approved purchase request
  • A Purchase Order (PO) must be issued prior to any goods or services being provided
  • Unauthorized purchases may result in delayed or denied payment

Following this process ensures accountability, proper authorization, and accurate financial tracking.

Vendors performing work on campus may be required to provide additional documentation.

Insurance Requirements

Vendors may be required to submit a Certificate of Insurance (COI) prior to beginning work on campus.

This requirement helps to:

  • Protect the College from liability
  • Ensure compliance with institutional policies
  • Provide financial protection in the event of accidents or damages

Additional requirements may apply depending on the scope of work.

Check Runs

Accounts Payable processes invoices and issues payments on a weekly basis. To ensure timely payment, all required documentation must be received at least two (2) business days prior to the scheduled check run.

Invoice Processing

For prompt processing, all invoices should be submitted to Accounts Payable using one of the following methods:

  • Email: ap@rangercollege.edu
  • Mail:
    Ranger College
    Attn: Accounts Payable
    1240 College Circle
    Ranger, TX 76470

Invoices must include the following information:

  • A complete itemization of goods and/or services provided
  • Total amount due
  • Invoice number
  • Invoice date
  • Project number (if applicable)
  • Ranger College purchase order (PO) number

All payments for goods or services are made in compliance with applicable state laws, including Texas Government Code 2551.

  • Do not begin work or deliver goods without an approved Purchase Order (PO)
  • Ensure all required forms are submitted and approved in advance
  • Comply with all College policies and applicable state regulations
  • Maintain clear communication with the requesting department

Applying online is easy!

Step by Step Instructions on How to Apply!